Create a 'Scan to Drafts Folder' App

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The 'Scan to Drafts Folder' App allows users to scan a document into PDF format and attach that PDF to an email. The email is subsequently stored in the Outlook drafts folder of the currently authenticated user. The scanned document is not sent as an email by Udocx.

This App is useful when a user wishes to delay sending the email or needs to add additional information or attachments to the email before sending.


1.Go to the Udocx administrator portal. And login with your admin account. Or, if your admin enabled you, login with your user account to customize your own Apps.

Udocx administrator login

2.To create an organization-wide App select Settings > Applications.

To create a MFP specific App select MFPs > "configured MFP" > Applications.

To create a user specific App select Users > "user" > Applications.

If you are a user and want to customize your own Apps go to [My user settings].

3.Choose [Add new application].

4. Select “Scan to Drafts Folder” and press [Next].


Add new application

5.In the “General” tab give the newly created App a name and make sure the “Status” is enabled. You may also choose whether to stay in the app or return to the Udocx main screen between operations.



6.Select the 'Application' tab to set the file name. You may configure the file name based on explicit text + a GMT date/time stamp or accept the default generated file name (Scan_GMT date/time).




7.The 'Scan Settings' tab allows you to configure the scan settings that will be used by default and whether or not the end-user can modify those settings at scan time.

The "Job build" option controls how the MFP functions when a document is placed on the glass instead of in the document feeder.  When enabled, a single Udocx job may be constructed from multiple scan operations.  When disabled, only a single page will be scanned and immediately processed by Udocx without further confirmation.  This behavior is MFP specific and may not apply to your make/model of device.

Note: Scan options that are not applicable for your particular make/model of the MFP will be safely ignored.


Scan Settings


8.Click [Save] to save your configuration.




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